To begin with, digitalization has profoundly transformed management and organizational practices within companies and industries.
Prior to this digital revolution, many key processes were still based on manual and physical methods creating multiple challenges. However, the advent of digital solution such as Picomto helped rethink and optimize these practices. This opens up possibilities for improving performance and productivity.
Thus, the adoption of digital solutions has paved the way for substantial productivity gains. This transition from analogue to digital has been a major lever for improving the operational performance and competitiveness of companies and industries.
To illustrate this transformation, we will look at 10 key tasks and how they have evolved before and after Picomto’s integration within companies.
1. Creation of a field team
Before
Before, the creation of field teams faced challenges of coordination, access to information, traceability, inadequate tools and limited responsiveness. The management of these teams was therefore complex. This hampered their contribution to overall performance.
After
Team management is greatly improved with Picomto. In fact, the platform facilitates the planning, monitoring and coordination of activities. It also simplifies communication, information sharing and team performance analysis. All in all, Picomto optimizes team organization and efficiency.
2. Creation of an instruction sheet
Before
Creating instruction sheets for teams was entirely a manual process. Indeed, the content was entered by hand on paper; the layout and the insertion of visual elements were carried out in a traditional way. Once finalized, the sheets were reproduced in several copies by photocopying or printing, then physically distributed to technicians in the field. Any modification of the document requires a complete redo of the sheet which made updating tedious.
After
Picomto simplifies the creation and management of instruction sheets. The writing and layout are done on digital media allowing for a more dynamic form. Distribution to technicians is now paperless. This allows rapid outreach and instant updates. In addition, updates are simplified by digital storage. Last but not least, traceability features makes it easy to monitor usage. As you can see, the sheet lifecycle is automated and streamlined.
3. Sharing an instruction sheet
Before
Sharing instruction sheets with teams was entirely physical. After manual writing, the sheets were reproduced by photocopying or printing, then packaged and distributed to team leaders at meetings. They then passed them on to their colleagues.
This time-consuming process had a number of drawbacks: distribution limited to copies produced, risk of loss or damage, complex updating and inability to monitor document usage.
After
With Picomto, sharing instruction sheets becomes easier. Digital content can be circulated through a variety of digital channels enabling rapid and large scale transmission. Paperless distribution methods also offer the possibility of accurate monitoring with traceability, analysis and instant updates. Digitalization has therefore revolutionized the sharing of sheets.
4. Data access (Realtime with Picomto at the four corners of the factory)
Before
Before, data access by operators was limited. Information was mainly held and available at central offices. This made it difficult for on-site technicians to access them.
In addition, updates were not synchronized in real time which creates lags. Information sharing was carried out through communication circuits that were often slow and unreliable.
Finally, monitoring and tracing data access was complex. All in all, these numerous constraints hampered the teams’ efficiency and responsiveness.
After
Picomto simplifies data access for operators. Essential information can now be accessed in real time from anywhere in the factory on employees’ mobile devices.
Also, updates are instantly synchronized. This ensures access to the latest version.
Besides, thanks to traceability, the monitoring of practices is accurate and reliable. This seamless, responsive access to data contributes to the efficiency of filed work.
5. Task validation by a manager (Remote with Picomto)
Before
Previously, the validation of a task by a manager in the field required his physical presence to inspect work. Then, information is manually transcribed into a paper register. This process was time- consuming and error-prone.
After
With Picomto, the process of task validation by a manager becomes much smoother. The operator now enters the relevant information directly on his mobile device via an app. The manager can then consult and validate this data in real time from anywhere in the factory without having to move around. Once validated, the task follow-up is automatically updated on all devices. This helps avoid transcription errors and boosts overall team efficiency.
6. Reporting and Data Analysis
Before
Data management and activity reporting used to be manual and compartmentalized. Information was recorded on paper registers by operators, and then entered into spreadsheets by administrative departments.
Using this data to generate reports was a tedious and time-consuming process including numerous manual manipulations. Once produced, reports were distributed separately. This process was a source of delays, errors and lack of responsiveness.
After
Picomto simplifies data management and activity reporting. Operators now enter information directly on their mobile devices allowing real – centralization in a single system.
In addition, teams have instant access to all the data they need. This facilitates analysis and automated reporting. Not to mention, of course, the instant data sharing providing a global visibility of the activity.
Thanks to Picomto, this new process reduces delays and errors.
7. Continuous improvement of information and instruction sheets
Before
The continuous improvement of information and instructions sheets was facing several challenges. Any changes to documents had to be made manually on paper and then redistributed resulting in lost or inconsistent information. Document access was limited to the workplace, making it difficult to consult and distribute them throughout the company.
In addition, the traceability of changes was complex, increasing error and non-conformity risks. This laborious process slowed down the continuous improvement of information essential to teams.
After
With Picomto, the continuous improvement of information and instruction sheets has been greatly facilitated. All documents are now centrally managed in a single IT system allowing simplified updating and improved accessibility for teams from any location. Every modification is traceable ensuring that the latest validated versions are used. This digital tool helps improve the compliance of practices in the company.
8. Training
Before
Employee training presented several challenges. Training materials were mainly in paper formats. This made it difficult to update and disseminate them.
Access to information was limited to documents available at the workplace.
In addition, assessing accomplishments was based on paper questionnaires with manual analysis of results. These challenges made the training process long, tedious and inefficient.
After
With Picomto, training materials are now available on digital formats making them easier to update and access. Thanks to a centralized online platform, employees can consult training courses from any location. In addition, training courses have become more flexible allowing employees to follow them at their own pace from their workstations or mobile devices. This digital solution promotes the acquisition of key skills within the company.
9. Planning production/ Maintenance
Before
Production and maintenance planning presented several challenges. Information management was complex, with data stored in scattered paper files or spreadsheets. Planning was manual and separate. It was also difficult to have visibility on workloads, priorities and available resources, making decision-making more intricate. Coordination between the various departments involved was also laborious.
Finally, the follow-up of actions taken and incidents was based on paper archives, making their consultation and analysis time-consuming. These various challenges made production and maintenance planning inefficient.
After
Thanks to Picomto, all data is now stored in an integrated information system making it easier to update and access. Planning is carried out in a coordinated manner with an overview of interdependencies and priorities.
In addition, teams have a digital dashboard. Each employee can consult workloads, available resources and planning modifications in real time.
Moreover, collaborative tools facilitate communication and information sharing between the various departments involved.
Lastly, the traceability of actions taken, incidents occurred and their resolution is improved. As you can see, Picomto optimizes production and maintenance planning. This improves the company’s operational performance and responsiveness.
10. Documentation management
Before
Documentation management within companies presented several major challenges. Documents were mainly kept in physical format dispersed in different departments. This made their access and research complex. Updating documents, monitoring their history and use were tedious. Document sharing and collaboration was restricted and physical documents were at risk of loss and damage. These various challenges made document management inefficient with negative impacts on productivity, regulatory compliance and information security.
After
With Picomto, documents are now stored digitally in electronic management systems for secure and centralized access.
In addition, advanced research engines made document research and access easier. Documents can be updated electronically with precise monitoring of their history. Integrated collaborative work tools enable real-time sharing.
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