Any non-compliance occurring during one of the production stages penalizes the company in several respects. Manufacturing errors and deviations from specifications waste time, money and energy. Moreover, if non-compliant products reach the customer, it is undeniable that the company’s image will be affected. Combating non-conformities is therefore essential for the latter and this requires, in particular, maintaining up-to-date industry documentation.

Updated documents to prevent errors and non-conformities

Industrial documents are vital, because it is on their basis that the various operations are carried out in the company. Every action to be carried out in the process is documented, every data obtained by the machine sensors is recorded, every important information is recorded to ensure traceability.

The work instructions are prominently displayed in the documentary pyramid, constituting, together with the quality records, the basis of the said pyramid in a way that reflects the operational reality in the field. These operating procedures are clearly and precisely written and explained, as they precisely codify the operations to be carried out and are, therefore, key elements of the value chain.

Work instructions, as well as technical documentation, processes and procedures, are not fixed. When improvements are needed to improve quality and production performance, these documents must be updated with this in mind. In other words, a new, updated version of the support is produced and the old one must no longer serve as a reference for operators, otherwise there is a high risk of non-compliance.

A constantly updated documentation is therefore one of the main means of preventing deviations from standards and expectations.

Discover how SKF has digitized their work instructions

Update the materials in order to react effectively in case of discrepancies

If updating reference materials reduces the likelihood of non-compliance, it also provides the opportunity to react effectively if it does occur.

Again, this involves modifying existing documents by adding errors found during control and audit operations, or even defects discovered after delivery. Of course, it is never good for a company to have its product suffering from non-compliance in the hands of the customer, but it must also know how to rectify the situation once the incident has occurred, whether externally (after the product has been sold) or internally, during one of the product’s manufacturing stages. To this end, it bases its corrective actions on specific procedures that detail the procedure to be followed in the event of detection of non-compliance. In this case too, the procedures in question must be constantly and imperatively updated if the curative actions to be taken are to be truly effective.

In short, up-to-date industrial documentation is useful to the company both in terms of prevention and correction. It guarantees the quality of production and service offered to customers by reducing the risk of non-compliance.

Picomto is the web and mobile solution for creating, managing, operating and analyzing standard operating procedures, work instructions, etc. Do not hesitate to contact us to find out more about the solution and how we can assist you in your digitization process.

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